MoRivCC Board Meeting  Minutes   June 12, 2016   
The meeting convened at approximately  9:10 AM.
Board Members present:  Michael Stacy, Gary Hildebrandt, John Clark, Mike Cooper, Keith Fletcher, Madeleine Lightfoot, Vanessa Leitza
Board Members not present:  Darren Hellwege, Priya Jacobson
Volunteers present:  None
Visitors present:  None
Discuss volunteers/visitors business:  N/A
Approved previous meeting minutes:  Distributed by Priya via email for review.  Approval moved, seconded and approved by affirmation.
Financial report: Distributed via email by John Clark.  He reported he underestimated proceeds from the BBQ based on early estimates.  Actual proceeds were $751.51, $301.51 higher than his estimate.  Michael negotiated a $29 refund on our current CenturyLink bill and will be negotiating toward a credit for the period we were out of service, as discussed below in the old business regarding the office move.
Work group and standing committee reports:
   -Fundraising committee report-  No standing committee/Nothing formal to report.  The BBQ hosted by    Michael Stacy and Vanessa Leitza raised $751.51.
   -Website committee report- No Report.  The office address needed to be changed on the organization website.  Done by Mike Cooper.  Mike Robertson was asked to help with an issue around EAF registration forms accessibility.
   -Cataloging committee report-  Mike Cooper reported they need to find out how far Pippa progressed in order to determine a starting point on her projects.
   -Technology report- No report.  Potential acquisitions were discussed under new business.
   -Current Recording projects- We will be doing a two camera shoot of Planet Jazz at Cooper's this afternoon.
   -Future recording projects-  None are scheduled until EAF.
Action Items from previous meeting:  None were listed in the minutes.  
Other old business:
  -Office Move:  Furniture and equipment were moved in early May, primarily by Mike Cooper and Gary.  After two unsuccessful attempts in May, internet was finally installed on June 3rd.  It is much slower than prior service, with a slight reduction in cost.  Gary and Mike will meet there tomorrow AM to take delivery of a donated sofa and to begin organizing our hard drive storage.
  -Picnic Recap:  Attendance was way down, due to limited publicity sharing via Facebook and competing events, primarily Cooper's Landing's 30th Anniversary Celebration and a local River Relief Clean Up.  Signs in the area increased neighborhood attendance, and the neighbors were generous.  Overall, proceeds were up 25%.
  -Vintage Videos:  Nothing formal has been done.  Gary and Mike C. will begin reviewing available videos and select on relevancy and draw.  Gary suggested we think about an ongoing, short, quarterly compilation, 15 minutes or so for YouTube posting , as a means of increased publicity.
New business:
  -EcoArtFest:  To be held 9/10-11/2016.  Vanessa asked for assistance, particularly with organizing the music and with soliciting donations for the silent auction.  Keith Fletcher agreed to help with the music.  Pippa has agreed to help with the auction itself.  Sparky will again have Sparky's books.  Wildy Self  has agreed to hold her children's art booth again this year.  We will include an indoor bake sale again this year.  Anne Stacy has volunteered to bake cookies again, since they sold so well.  Vanessa suggested we do some additional advertising,  and she requested funding.  The board approved spending up to $100.  She will begin seeking vendors.  Michael agreed to request gift cards for the silent auction from grocery stores which did not contribute to his BBQ, and he urged each board member to approach someone they know or patronize for a donation.
  -Needed acquisitions:  Michael requested the funds raised from his Chairman's BBQ go to major acquisitions.  After discussion, it was moved, seconded and approved to buy two 36x60x18 locking metal storage cabinets from Office Depot to store our cameras and other recording equipment, as well as recording media, merchandise and office supplies.  Cost will be approximately $320.  Mike Cooper recommended we purchase an inexpensive printer, with a maximum cost of $40; this was moved,  seconded, and approved.  The remainder of proceeds will be set aside toward a new computer.
  -Meeting Time - 9:00 vs. 1:00.  After discussion, the board agreed to continue meeting at 9:00 AM at Cooper's Landing during the summer.  No formal action was needed.  Our next meeting will be the morning of July 10th.
The meeting adjourned at approximately 10:00 AM.

07/06/16 ms
07/10/16 board approved